This position works throughout the Community Development Department on professional administrative and research work of a technical nature. The primary role of the Management Analyst is to critically examine complex programs, processes, procedures, and practices related to the effective and efficient management of the Department and the delivery of its services. This position is also called upon perform a full range of analytical and research functions, review operational budgets, analyze workflow processes, assist in writing grant proposals, delegate service requests, and serve as a leader on various multifaceted projects. The Management Analyst is often called upon to work with all divisions of Community Development and other Departments within the City. Work is performed with latitude for the exercise of discretion, independent judgment and action to achieve and promote the City’s values of integrity, teamwork, service, vision, dedication, we care.
Essential Functions, Duties, and Responsibilities:
The following represent the essential duties of this position. Additional related duties may be performed as assigned.
- Manages, coordinates, implements and monitors complex special projects as assigned. Projects may be related to growth, long-range planning, and development regulations. Represent the City and/or the Department on assigned projects to address and resolve issues. Negotiate with public and private sector organizations; track and monitor project budget expenditures and schedules; evaluate contractual obligations and agreements. Drive to project sites for meetings or to perform inspections. 25%
- Research various topics at the request of Department and Division Heads. Prepare and present comprehensive technical, administrative and financial analytical and statistical reports based upon said research. Interpret data, identify alternatives, present, and justify conclusions, forecasts, and recommendations based on data and other findings. 25%
- Oversee and coordinate specialized planning functions, such as large-scale development proposals and specific area/corridor studies. Manage consultants, public involvement and public information associated with such functions. 15%
- Provide insight into practices and policies that increase effectiveness and efficiency within the Department. Develop new and revised programs, systems, procedures and methods of operation. Provide staff assistance to senior management staff and elected and appointed officials; prepare and present staff reports to City Council. 10%
Prepare graphic illustrations, presentations, tables and charts to illustrate information. Compile materials and prepare or assist in the preparation of reports, presentations, manuals and other publications. 10%
- Oversee and coordinate Department response to citizen service requests. Respond to and resolve difficult and sensitive governing body and/or citizen concerns, complaints and inquiries. 10%
- Participate in the development of annual operating budget. Monitor specified departmental activity budgets. Participates in budget development and administration; analyzes capital, operating and maintenance expenditures; prepares reports and analyses related to impact of budgetary decisions; prepares financial forecasts. 5%
Additional Examples of Work Performed
- Represent the City on various professional committees and community groups.
- Give presentations to civic, community and professional groups as needed.
- Serve on various staff committees.
- Provide staff training to department personnel.
Minimum Qualifications or Special Requirements Requires the following knowledge, skills and abilities:
Must possess a valid driver’s license.
- Operational characteristics, services and activities of a comprehensive Community Development Department.
- Current principles and practices of municipal government, urban and regional planning, architecture, engineering, construction and economic development.
- Methods and techniques of research and analysis related to municipal governance, urban planning and growth and development.
- Standard office practices, procedures, systems and equipment.
- Business English, spelling, math, and grammar, including the preparation of correspondence on complex matters.
- Public engagement, facilitation and citizen involvement techniques and processes are desired.
- Strong comprehension, analytical and problem solving abilities.
- Good planning and organizational skills.
- Strong interpersonal and public relations skills.
- Proficient computer operations in GIS, AUTOCAD, Accela, word processing, spreadsheets and presentation software.
- Planning, engineering, construction oriented drafting / drawing / graphic abilities are desired.
- Meeting management and coordination.
- Provide clear communication among team members
- Apply requirements of local ordinances, codes, and regulations pertaining to planning, design, development and construction.
- Communicate effectively both orally and in writing.
- Prepare, maintain and analyze detailed records, spreadsheets, databases and technical reports accurately.
- Develop and maintain effective working relationships with employees, city management and the public.
- Deal with all situations in a highly professional and confidential manner.
- Learn general city operations, departmental organization, and division responsibilities.
- Proactively seek process improvement and gained workflow efficiencies.
- Show initiative and problem solving skills.
- Accurately apply established policies and procedures.
- Offer ideas and concepts that are well thought-out, innovative and analyzed for potential positive and negative impacts.
- Assess and prioritize multiple tasks, projects and demands.
Education, Training, Certification, Licensure, and Registration Requirements
- Masters of Business Administration, Public Administration, or Urban Planning degree or other closely related degree.
- A Bachelor’s degree in business administration, public administration, urban planning or closely related field, coupled with at least five years direct experience in municipal government operations, may substitute for the Master’s degree.
- Two (2) years of management or project management experience in the public or private sector.
Environment and Physical Factors This is physically sedentary work requiring the ability to sit for periods of approximately two hours at a time; however, duties also require mobility to visit other City facilities or development/construction sites. Other physical requirements include visual acuity, or reasonable accommodation, to review alpha/numeric data; ability to communicate effectively both orally and in writing; and the ability to operate a variety of office equipment.
- Knowledge of municipal government operations and procedures.
- Knowledge of workflow management software.
- Experience with Microsoft Office applications and GIS (ESRI) products.
Disclaimer The above statements are intended to describe the general nature and level of the work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. The City of Lenexa reserves the right to amend and change responsibilities of job descriptions to meet business and organizational needs as necessary. The job description is not a contract or guarantee of employment.
City of Lenexa Profile:
The City of Lenexa, Kansas, a leader in the
delivery of exceptional public service, is a growing, dynamic and progressive
city due in large measure to its commitment to quality growth as a “planned
community” in partnership with its citizens. Lenexa has a diverse population of
approximately 48,000, with a similar number of people coming into the city each
day for their jobs. Encompassing 34.40 square miles of land, Lenexa is located
in the greater Kansas City metropolitan area, and recently was named as one of
the best places in the country to raise children by Bloomberg Businessweek. The
City of Lenexa employees are dedicated to providing exceptional public service
to the community. We value integrity, service, teamwork, dedication, vision and
employees who care.